Dental Practice Management

Your Practice. Our Support. Better Operations.

Managing a successful dental practice requires expertise in operations, finance, human resources, revenue cycle management, and business development. At Arminco, we bring these essential disciplines together under one dynamic management team.

Our Dental Practice Management division provides comprehensive administrative, operational, and financial management services to dental practices of all sizes. Whether you are opening a new practice, operating an established office, expanding to multiple locations, purchasing an existing practice, or preparing to sell, our team provides the experience, systems, and ongoing support to help you achieve your business objectives.

We don’t simply advise you on what needs to be done. We help you:

Implement
Manage
Monitor
Continuously improve

…the systems that drive your practice’s success.

What do we help dental practices with?

From daily operations to long-term financial performance, our services are designed to support every aspect of the business side of dentistry.

Revenue Cycle Management

We help manage the complete revenue cycle, ensuring that services provided are properly billed, claims are followed through, outstanding balances are monitored, and collections are actively managed.

Insurance claims submission and follow-up
Insurance verification and eligibility
Denial management and appeals
Accounts receivable and aging reports
Patient billing and collection processes
Insurance reimbursement analysis
Production-to-collection performance tracking

Human Resources & Team Development

Your team is one of your practice’s most valuable assets. We provide HR administrative support and develop the systems needed to build an effective, accountable, and productive team.

Employee onboarding and orientation
Job descriptions and responsibilities
Employee performance evaluations
Staff training and development
Compensation structure evaluations
Employee handbook and policy development
Leadership and office manager coaching
Employee retention and performance improvement

Practice Financial Management & KPI Monitoring

We help practice owners understand how their business is performing through consistent financial reporting, operational analysis, and measurable performance indicators.

Production and collection analysis
Overhead and expense monitoring
Cash-flow management support
Practice profitability evaluations
Financial budgeting and forecasting
Provider and department productivity tracking
Customized practice performance dashboards
Monthly financial and operational reviews

Practice Operations & Systems Development

We evaluate existing processes, identify inefficiencies, and develop standardized operating systems to improve consistency, productivity, and accountability.

Daily administrative operations
Scheduling and appointment optimization
Patient communication workflows
Standard operating procedures (SOPs)
Front desk and administrative systems
Office manager support and oversight
Practice management software utilization
Implementation and monitoring of improved workflows

Practice Evaluation & Performance Improvement

We conduct comprehensive evaluations of existing practices to identify opportunities for operational improvement, financial growth, and greater efficiency.

Operational assessments
Staff productivity and organizational evaluations
Revenue leakage identification
Overhead reduction opportunities
Fee schedule and reimbursement evaluations
Scheduling and patient retention analysis
Improvement plans with measurable objectives
Ongoing performance monitoring

Payroll & Accounts Payable Management

We help establish organized, accountable financial administration processes to manage employee compensation and practice expenses.

Payroll processing coordination
Employee hours and compensation tracking
Vendor invoice review and processing
Accounts payable management
Recurring expense monitoring
Payment schedules and approval processes
Coordination with your CPA and bookkeeping team

Dental Practice Acquisition & Sale Advisory

Buying or Selling a Dental Practice? Make Every Decision Count.

A dental practice represents much more than its equipment, furniture, and patient charts. Its true value is influenced by financial performance, patient retention, staffing, operational systems, location, profitability, growth potential, and many other factors.

Arminco provides comprehensive practice evaluations and advisory services to help both buyers and sellers make informed business decisions.

Buying A Dental Practice

Know What You’re Buying Before You Commit.

Purchasing an existing practice can be an excellent opportunity, but only when you understand what you are acquiring and whether the asking price is supported by the practice’s financial and operational performance.

Our team helps evaluate:

Historical revenue, collections, and profitability
Financial statements and expense structures
Patient base and retention
Provider and staff productivity
Existing operational systems
Equipment and facility conditions
Staffing and compensation obligations
Growth potential and operational risks
Normalized earnings and valuation assumptions
Transition and post-acquisition management needs

Our objective

Help you understand the practice’s strengths, weaknesses, risks, and potential value before making a significant financial commitment.

Selling A Dental Practice

Improve Performance Before You Put Your Practice on the Market.

If you are considering selling your dental practice, the time to begin preparing is well before you list it for sale.

A practice with strong financial performance, documented systems, consistent collections, and a stable team may be more attractive to prospective buyers.

We help prepare your practice through:

Comprehensive operational evaluations
Revenue and collections improvement
Overhead and expense analysis
Financial reporting improvements
Staff productivity optimization
Accounts receivable cleanup
Standardization of operating procedures
Improving scheduling and patient retention
Identifying risks that may affect valuation
Establishing a pre-sale improvement strategy

Our objective

Improve the financial and operational health of your practice to help position it for a more attractive sale.

Our acquisition and sale services focus on operational and financial evaluation, improvement, and transaction preparation. Formal appraisals, legal due diligence, tax advice, and transaction brokerage are coordinated with appropriately qualified professionals when needed.

How Our Practice Management Program Works

1
Discover

We meet with the practice owner to understand the practice, its financial and operational performance, current challenges, and long-term objectives.
2
Evaluate

Our team reviews staffing, collections, financial reports, workflows, systems, and overall practice performance to identify opportunities for improvement.
3
Develop

We create a customized management plan defining responsibilities, priorities, performance targets, and the systems needed to achieve the practice’s goals.
4
Implement & Manage

We work with the practice team to implement the agreed systems and take responsibility for the selected administrative and operational functions.
5
Monitor & Improve

Through ongoing reporting, KPI monitoring, regular evaluations, and operational adjustments, we continuously work to improve practice performance.

Experienced Management. One Integrated Team.

Our team combines more than 100 years of dental operations experience, with backgrounds in practice management, clinical dentistry, revenue cycle management, financial administration, human resources, leadership coaching, and business development.

We understand that managing a dental practice requires both business knowledge and a practical understanding of how dental offices operate.

Rather than relying on a single individual to manage every aspect of your business, Arminco brings together professionals with specialized expertise to support your practice.

One management partner. Multiple areas of expertise. A coordinated approach to your practice’s success.

Flexible Management Solutions

Monthly Management Services

Customized ongoing management programs based on the size of your practice, the services required, and the level of administrative and operational support needed.

Performance-Based Management Partnerships

For qualifying practices, we may offer arrangements where our compensation is tied to agreed financial performance metrics. These partnerships require a comprehensive evaluation and are structured individually.

Practice Acquisition & Pre-Sale Improvement Programs

Project-based engagements for buyers evaluating an acquisition and owners seeking to improve operational performance before a potential sale.

Start-Up Practice Management

Our involvement will ensure your practice starts on the right track. We will manage all aspects of the practice setup and prepare for a proper launch.

A Better-Managed Practice Starts With A Better Understanding Of Your Business.

Whether you need comprehensive day-to-day management, support with specific operational functions, an evaluation of a potential acquisition, or a strategy to improve your practice before selling, Arminco is ready to help.

Schedule a consultation with our Practice Management team to discuss your goals, challenges, and opportunities.

Schedule a 45-minute consultation

Let’s build a stronger, more efficient, and more profitable practice together.

12 Areas We Evaluate and Track

Adjusted Production
Total Collections
Collection Rate
Operating Overhead %
Accounts Receivable Over 90 Days
New Patients per Month
Treatment Acceptance Rate
Hygiene Reappointment Rate
Schedule Utilization
Payroll as % of Revenue
Unscheduled Treatment Value
Operating Profit Margin

What Our Clients Say

    
 
 
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   Tim 
 
 
 
 Trustindex verifies that the original source of the review is Google. Alen and their team are amazing!
  
 
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   Yared Dejene 
 
 
 
 Trustindex verifies that the original source of the review is Google. I appreciate the effort getting back to me and looking forward to wowing with you.
  
 
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   Kevin Bunin 
 
 
 
 Trustindex verifies that the original source of the review is Google. We recently completed renovation of our Bunin Dental office in Burke Virginia with Arminco and had an incredible experience.  The transition through each phase was seamless and the effort of the team to complete each component quickly and at the highest level was always apparent.  From the start, the owner Art was easy to work with and helped explain the process and coordinate the back end of the project.  The design team with Giselle and Kevin helped make sure the office flowed smoothly and turned out elegantly.  Our construction team headed by Artak ensured each step was finished with precision and attention to detail.  Artak was an excellent project manager making sure the architectural design on paper perfectly matched the finished project.  The equipment and cabinetry was chosen and installed by Mark and Dara and their team and worked perfectly with the office design and flow.  The entire team was always available to answer questions and assist thought the entirety of the project.  We are so happy with our amazing new office and thanks to Arminco for doing such a great job.
  
 
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   Ronan Freyne 
 
 
 
 Trustindex verifies that the original source of the review is Google. After working in the same space built  20 years ago, we recently completed the build out of our new dental office with Arminco. It started with our design crew, Anna and Gisselle, who were instrumental in executing the design elements we envisioned for our new office. I don't know where to begin with the build out process. Artak, Dara and Jersin were amazing with their communication, availability and detail. What impressed us most, was how consistently involved they were from start to finish. No matter the issue or question, they remained in constant contact, kept us updated, and made sure nothing was left unaddressed. That level of communication made a stressful process feel much more manageable. It was clear they genuinely cared about delivering a finished office we could be proud of.Building a dental office comes with many moving parts, and having a contractor who is reliable, communicative, and committed to follow-through made all the difference. We appreciate the effort the entire team put into bringing our space to life and would gladly recommend them to others looking for a dependable construction partner.
  
 
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   Angela Austin 
 
 
 
 Trustindex verifies that the original source of the review is Google. This is our 3rd office that Arminco has built or remodeled. This most recent time, Kevin and Gisselle beautifully designed and Vahagn led the construction team. Wow. Every detail and the calm and ease of this team is remarkable. Our office is stunning! Very grateful. When someone can make a possibly stressful task, and turn it into a calm and exciting project, that's rare and Vahagn made sure of it. Thanks everyone!
  
 
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   Brent Hockins 
 
 
 
 Trustindex verifies that the original source of the review is Google. We had a great experience working with the design team from start to finish. From the initial design concepts through coordinating the finish schedule, the process was smooth and well managed.
Gisselle and Natalya went above and beyond to assist throughout the project, keeping us informed every step of the way and ensuring deadlines were met. Their communication and attention to detail made a real difference. Highly recommend this team.
  
 
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   Issa Abou ayyash 
 
 
 
 Trustindex verifies that the original source of the review is Google. I had a wonderful experience working with Arminco Inc. The team is professional, responsive, and truly cares about their clients. A special thank you to Anna and Gisselle — they were always available, kept me updated throughout the process, and made everything smooth and stress-free. I would definitely hire them again for future projects. Highly recommended!
  
 
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   Dianne Leduc 
 
 
 
 Trustindex verifies that the original source of the review is Google. On behalf of Allergy Partners of Northern Virginia I would like to extend our deepest gratitude for the professional beautiful work. Once again Arminco and Vahagn the Project Manager for our new clinic did a beautiful job. We could not be happier. Through many road blocks that came up Vahagn  came through. This is the second site that Vahagn has managed for us.
Gisselle and Natalya and the rest of the team were also very professional .   Allergy Partners of Northern Virginia highly recommends this extremely talented Company. Thanks to all.
  
 
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   Ncps Manager 
 
 
 
 Trustindex verifies that the original source of the review is Google. Overall work to make our new spa room in the practice was planned and executed very well. Five stars to Vahagn's management skills and construction knowledge. He was on top of his game - consistently followed up for next steps.
  
 
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   Satyam Patel 
 
 
 
 Trustindex verifies that the original source of the review is Google. Five stars for a truly talented design team! We really appreciated the dedication and creativity poured into our project from start to finish. Sara was an absolute rockstar from the very beginning; her guidance was invaluable, and she remained incredibly helpful throughout the entire process. We also loved collaborating with Giselle and Kevin to help bring our dream to reality, their contributions were nothing short of awesome. The team was so easy to work with, making the journey feel seamless and enjoyable. Thank you to Sara, Gisselle, and Kevin for your hard work in getting us to the finish line!