Dental Practice Management
Your Practice. Our Support. Better Operations.
Managing a successful dental practice requires expertise in operations, finance, human resources, revenue cycle management, and business development. At Arminco, we bring these essential disciplines together under one dynamic management team.
Our Dental Practice Management division provides comprehensive administrative, operational, and financial management services to dental practices of all sizes. Whether you are opening a new practice, operating an established office, expanding to multiple locations, purchasing an existing practice, or preparing to sell, our team provides the experience, systems, and ongoing support to help you achieve your business objectives.
We don’t simply advise you on what needs to be done. We help implement, manage, monitor, and continuously improve the systems that drive your practice’s success.
What do we help dental practices with?
From daily operations to long-term financial performance, our services are designed to support every aspect of the business side of dentistry.
Revenue Cycle Management
We help manage the complete revenue cycle, ensuring that services provided are properly billed, claims are followed through, outstanding balances are monitored, and collections are actively managed.
- Insurance claims submission and follow-up
- Insurance verification and eligibility
- Denial management and appeals
- Accounts receivable and aging reports
- Patient billing and collection processes
Human Resources & Team Development
Your team is one of your practice’s most valuable assets. We provide HR administrative support and develop the systems needed to build an effective, accountable, and productive team.
- Employee onboarding and orientation
- Job descriptions and responsibilities
- Employee performance evaluations
- Staff training and development
- Compensation structure evaluations
- Employee handbook and policy development
- Leadership and office manager coaching
- Employee retention and performance improvement
Practice Financial Management & KPI Monitoring
We help practice owners understand how their business is performing through consistent financial reporting, operational analysis, and measurable performance indicators.
- Production and collection analysis
- Overhead and expense monitoring
- Cash-flow management support
- Practice profitability evaluations
- Financial budgeting and forecasting
- Provider and department productivity tracking
- Customized practice performance dashboards
- Monthly financial and operational reviews
Practice Financial Management & KPI Monitoring
We help practice owners understand how their business is performing through consistent financial reporting, operational analysis, and measurable performance indicators.
- Production and collection analysis
- Overhead and expense monitoring
- Cash-flow management support
- Practice profitability evaluations
- Financial budgeting and forecasting
- Provider and department productivity tracking
- Customized practice performance dashboards
- Monthly financial and operational reviews
Practice Evaluation & Performance Improvement
We conduct comprehensive evaluations of existing practices to identify opportunities for operational improvement, financial growth, and greater efficiency.
• Operational assessments
• Staff productivity and organizational evaluations
• Revenue leakage identification
• Overhead reduction opportunities
• Fee schedule and reimbursement evaluations
• Scheduling and patient retention analysis
• Improvement plans with measurable objectives
• Ongoing performance monitoring
Payroll & Accounts Payable Management
We help establish organized, accountable financial administration processes to manage employee compensation and practice expenses.
• Payroll processing coordination
• Employee hours and compensation tracking
• Vendor invoice review and processing
• Accounts payable management
• Recurring expense monitoring
• Payment schedules and approval processes
• Coordination with your CPA and bookkeeping team
Dental Practice Acquisition & Sale Advisory
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Your Practice. Our Support. Better Operations.
Managing a successful dental practice requires expertise in operations, finance, human resources, revenue cycle management, and business development. At Arminco, we bring these essential disciplines together under one dynamic management team.
Our Dental Practice Management division provides comprehensive administrative, operational, and financial management services to dental practices of all sizes. Whether you are opening a new practice, operating an established office, expanding to multiple locations, purchasing an existing practice, or preparing to sell, our team provides the experience, systems, and ongoing support to help you achieve your business objectives.
We don’t simply advise you on what needs to be done. We help implement, manage, monitor, and continuously improve the systems that drive your practice’s success.
Investment Breakdown
Feasibility
Location Guidance & Planning
12 hours- Interview, Recommend and Work with a Realtor
- Evaluate Financing Options
- Loan/Mortgage Monthly Estimate
- Two Extensive Demographic Studies
- Lease Negotiation/Purchase Terms Support
Business Plan
10 hours- Executive Summary
- Business Description
- Industry Background
- Competitor and Market Analysis
- Marketing and Financial Plan
Project Budget Planning
14 hours- Inspection Report/Evaluation
- Building Study
- Test-fit Floor Plan
- Project Budgeting Including Construction Budget
Planning & Procurement
Expert Value Engineering
60 hours- Screen Designer/Architect/Engineer
- Screen IT Company and IT Planning
- Bid Management and Price Evaluation
- Contract Review and Negotiation
- Contract Evaluation and Selection
- Risk Assessment and Mitigation
Equipment Guidance
40 hours- Equipment Planning, Shopping, Pricing, and Present Options
- Vendor Selection
- Demo(s) and Selection
Cabinetry Guidance
25 hours- Cabinetry Planning, Drawings, Pricing, and Present Options
- Evaluate Availability
Dental Insurance Credentialing
25 hours- Negotiation and Set-Up
HR Documents
10 hours- Handbook
- Hiring Preparation and Methods
- Light Employment Laws
Marketing Planning
50 hours- Website Development
- Initial Logo Creation
- Marketing Strategy Outline
Implementation
Construction Management
135 hours- Construction Scheduling
- Managing Timeline
- Coordinating with Vendors
- Directing the Contractor
- Coordinate Weekly Progress Calls
- Change Order Management
- Payment Sign-Offs
- Record Keeping
- Quality Control
- Budget Control
- Expense Tracking
- Punch List Management
- Final Walk-Through and Delivery
- Owner Advocacy
*This stage can only be one comprehensive package; line items cannot be broken into separate services.
Additional Services
Final Floor Plan
24 hours- Refined and Detailed Layout Reflecting all Feedback
- Optimized for Workflow, Function, and Efficiency
- Code-Compliant and Accurately Dimensioned
- Professionally Formatted for Presentation and Review
Benefits of Having a Project Manager
Before You Start Your Practice, Talk to Someone Who Knows the Entire Process.
Whether you’re opening your first practice, expanding, relocating, or developing multiple locations, Arminco provides Project Management and Owner’s Representation services for dental, medical, and veterinary practices throughout the United States and Canada.
Schedule a complimentary 45-minute consultation to learn how our team can help you plan smarter, avoid costly mistakes, and simplify the journey from concept to opening day.
When Is the Best Time to Hire a Project Manager?
Your Project Manager Should Be Your First Hire, Not Your Last.
One of the most common mistakes doctors make when opening a new practice is waiting too long to hire a Project Manager. Many begin the process by contacting real estate brokers, lenders, equipment vendors, architects, or contractors, only to realize later that they need someone to coordinate all these professionals and manage the overall development. Unfortunately, by that point, important decisions may have already been made, commitments established, and opportunities to save time and money missed.
The most effective and efficient way to develop a successful practice is to bring your Project Manager on board before anyone else.
A qualified Start-Up Project Manager should be involved from the very beginning, even before you start looking for a location. The process should begin with understanding your vision, professional goals, financial expectations, preferred location, practice size, operational needs, and long-term growth plans. Working closely with you, your Project Manager helps develop a comprehensive business and development plan that establishes the project’s direction, preliminary budget, timeline, priorities, and overall strategy.
Once that foundation is established, your Project Manager begins assembling the right team for your specific project. This includes identifying, interviewing, evaluating, and coordinating real estate brokers, financing partners, insurance professionals, architects, engineers, contractors, equipment suppliers, technology providers, and other specialists as needed. Rather than hiring professionals independently and hoping their work aligns, each team member is selected based on the project’s requirements, budget, timeline, and overall objectives.
Every practice is different, and every project deserves a customized approach. A new dental start-up, a veterinary hospital, a surgery center, and a multi-location expansion all have different requirements. Your Project Manager ensures that the right professionals are brought in at the right time, with clearly defined responsibilities and a coordinated plan.
Remember: The purpose of a Project Manager isn’t simply to manage the work after decisions have been made. It’s to help you make the right decisions from the very beginning.
At Arminco, we believe successful projects start with proper planning, not with signing a lease or hiring a contractor. The earlier we become involved, the greater our opportunity to help you avoid costly mistakes, control expenses, reduce risks, and create a smoother path to opening day.
Don’t hire a Project Manager to fix your problems. Hire one to help prevent them.
